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Advocacy: August 2013 Policy Opportunities (Request an In-District Meeting)
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Request An In-District Meeting

How to Request a Visit

  1. Call your Member’s district office. 
  2. Identify yourself - who you are, who you work for, the purpose of your call (to request a meeting with the Member or staffer) and others who would be in attendance.
  3. Send a follow up email to confirm meeting specifics.

 
Meeting Preparation Tips 

  • DO come prepared - know what issue(s) you are going to talk about prior to the meeting. You will likely have 10-15 minutes, so be prepared and plan to talk about one or two key issues. Some things to be prepared for include describing:
     
    • Burden of injury in the state/district - provide personal stories if at all possible.
    • Specific examples, key successes/programs in action - highlighting federal programs in your state (NVDRS, RPE, Core VIPP, etc).
    • Role/importance of prevention programs.
  • DO your homework on the Member of Congress. Make sure you know a little about the policymaker before you attend the meeting (such as their bio, voting record, positions and how they may related to public health priorities).
  • DO bring some written materials - one pagers, fact sheets, brochures - to leave behind.
  • DO arrive to the meeting 5 minutes early.
  • DO realize the importance of meeting with staff members - these are people who present the information to the Congress member & are a very valuable resource.
  • DO identify yourself and make a connection with the district at the start of the meeting.
  • DO pick a primary spokesperson if you go with a group and make sure everyone is on the same page on key talking points. A group or a coalition of like-minded partners can demonstrate the support for an issue within the district.
  • DO be respectful and do not argue with the Member / staffer you are meeting with.
  • DON’T be afraid to say “I don’t know, I’ll have to get back to you” if you are unsure of the answer to a question.
     
After the Meeting
 
  • Send a thank you note to the Member and the staffers for the meeting.
  • Continue to keep in contact especially when there are opportunities to work together.
  • Let Safe States Alliance know about your visit and any planned next steps by calling 770-690-9000 or emailing Stephanie Maltz
 

 

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